Procare Version Comparison Chart rev: 12-08-2009
Changes from 9.1 to v10

Procare 9.1 (previous name / feature)	Procare v10 (new name / feature)
Family Data	Family Data
Sponsor / Co-Sponsor	Primary Payer, Additional Payers plus unlimited People with a Relationship to Child
Deactive Family	New Enrollment Status feature. Children may be assigned a status like “Withdrew” or an entire family may be marked as “Hidden”.
Potential Family	New Enrollment Status feature. Children may be assigned a status like “Toured Center”, “Waiting List”, “Paid Deposit”, etc.
Children (limit 4 per family)	Unlimited Children
Child Information (fixed position of fields)	Child Information (change field position, show or hide fields)
Navigation - Multiple screens to access certain information	Efficient Navigation - Most info just a click or two away
ABC look up screen – Click a letter, scroll to a family, click Edit or Ledger, etc.	Account List – Type a letter, click directly on Family or Ledger
Select Button – limited to people that met criteria	Account Filter – greatly enhanced capabilities with OR, AND, NOT
Customer Groups	Account Tracking
Family Tracking (fixed category, multiple selections only, no size limit)	Account Tracking (customize categories, multiple or single selection, set size limit)
Child Tracking (fixed category, multiple selections only, no size limit)	Child Tracking (customize categories, multiple or single selection, set size limit)
Child Programs	Child Tracking
Bus Runs	Child Tracking
Primary Classroom	Primary Classroom
Secondary Classroom	Other classroom assignments built into scheduling
Current Schedule (Schedules 1-6)	True Calendar Based Scheduling
Immunizations (limited to 12, no exemption tracking)	Immunizations & Requirements (unlimited, mark children as exempt, track other date based requirements like physicals and renewal dates, track both single shot immunizations and combined vaccines)
Home Phone, Work Phone	Unlimited Phone Numbers and Types (like Cell)
Emergency Contacts (limit 3)	Unlimited People with a Relationship to Child
Authorized Pickups (limit 2)	Unlimited People with a Relationship to Child
Doctor, Dentist, Hospital (limit 1 each)	Unlimited People with a Relationship to Child
Waiting List – Separate feature, can’t import families	New integrated Enrollment Status feature. Create your own levels like “Wait List – Fall”, “Wait List – Paid Deposit”, etc.
Withdraw Reasons	New Enrollment Status feature. Create your own levels like “Left – Moved Away”, “Left – Teacher Conflict”, etc.
User Defined Fields (limit 20 or 100)	User Defined Fields (unlimited)
Log Sheets – Fixed categories	Log Sheets – Fully customizable categories
Accounting Maintenance / Year End Maintenance	Maintenance Wizard includes Ledger Cards, Schedules, Time Cards, Meals & Menus
Photo Gallery (separate module)	Photo Import / Cropping built into Family Data
Advanced Scheduler (separate module)	Calendar Based Scheduling included with Family Data
Family Accounting	Family Accounting
Chart of Accounts – Limited to 6.2 numeric formatting only (example: account # 123456.00)	Chart of Accounts – Text and/or numeric. Supports up to 15 characters (example: account # A123456.000-55C)
Third Party Agencies (track balance only)	Part of new Agency Accounting module (link payments to specific charges for each child)
Ledger Card Change Log – None	Ledger Card with complete change log
Ledger Comment Search – None	New Ledger Comment Search (filter by check #, etc.)
Ledger Description Grouping – None	New Ledger Description “Grouping” feature
Ledger Card Posting (limit date range)	Ledger Date Limits – more flexible date controls
Family Billing Box – Recurring fees tied to family as a whole. No child specific detail or reporting.	Child Billing Box – Recurring fees tied directly to child.
Selected Accounts Billing - Late Payments limited to flat rate, no preview of fees. No batch history.	Late Payment Wizard – Charge a percentage or flat rate with a Billing Preview where you may select families or modify the late fee. View or void an entire batch of late payments.
Automatic Billing – All families, no preview.	Automatic Billing Preview – choose families, edit amounts, view or void an entire billing batch.
Batch Ledger Posting	Quick Ledger Posting – enhanced filtering
Drop In Billing – None	Drop In “Contract” Billing – Easily charge one family for drop in fees at the time of pick up.
Deposit Reports – Manual deposit reconciliation.	Deposit Reports – Show true bank balance with cleared & un-cleared deposits.
Summer/Fall Deposits (limit 1 category)	Summer/Fall Deposits (customize up to 5 categories)
Agency Ledger Card	Agency Accounting
Limited features. Part of Family Accounting. Tracked balances only.	Track third party fees separate from parent co-payments.
N/A	Tie Payment to Charges - Apply agency payments to specific fees for each child.
N/A	Balance Tracking - Easily monitor outstanding balances from past months.
Attendance Tracker	Attendance Tracker
Pick up people could not be linked to multiple families	Pick up people may be assigned to any families
Time Cards Change Log – None	Time Cards with complete change log
Drop In Billing – None	Drop In Billing – Easily charge one family for drop in fees at the time of pick up.
Billing Methods (limited to 1 week at a time)	New Billing Formulas able to use any date range.
Messaging – Limited ability to send check-in messages to selected families or groups. No time frame. Message ran forever until deleted.	Enhanced Messaging – Set start and stop dates for messages. Improved selection criteria for messaging specific classrooms, etc.
Rounding (off or on only). Time was either recorded to the exact minute or as a rounded time. No toggling back and forth.	Actual time is always recorded. Toggle rounding on or off for viewing purposes.
Instant Replay (separate module)	Built into Attendance Tracker
Food Program	Meal Tracker
Meal counts, menus, serving sizes, ingredients, production reports, shopping lists	Simplified Feature Set – Easily handle meal counts and print menus for your newsletter or bulletin board.
Database	Database
Microsoft Access	SQL Server – Express Edition (or use your own SQL Server)
File Sharing Architecture	Client / Server Architecture
VPN Compatible = No	VPN Compatible = Yes
Web Enhanced = No	Web Enhanced = Yes. Optional services like online registration, parent info portal, web site hosting. Also RSS and blog feeds are tied into Procare.
Admin Utilities (none)	Admin Utilities
N/A	Center Dashboard – Quick overview of key metrics
N/A	System Event Log
N/A	Logged On User List – Force log off capabilities
N/A	Plug in Manager – Download / manage special utilities like a Late Payment Wizard
Program Configuration	System Configuration
Located within each module	Located at the Home screen
Multi-Site (hard coded by Procare)	Regions & Schools (fully customizable)
Access to Sites	“Exposure” to Regions & Schools
User Limits (8 predefined groups with a modest number of limitations)	User Groups & Limits (unlimited, hierarchical, customizable groups with more granular control)

This is just the beginning. As we continue development, we'll post more features!